In the rapidly evolving landscape of email services, staying informed about the latest offerings is vital for both personal and professional success. Based on reputable sources and current information, here are nine leading email service providers for 2024, covering both free and paid options.
How to Choose Best Email Service Providers in 2024
When choosing an email service provider (ESP), several key features should be considered to ensure that the selected provider aligns with your business needs. Here are the essential features to look for in an ESP:
Scalability
The ESP should effectively manage the growing subscriber list and be equipped to handle increased email volumes as your business expands.
Ease of Usability
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Deliverability and Backend Infrastructure
High deliverability rates are crucial for the success of email marketing. Check for features that support good domain scores, ensuring that emails reach the main inbox rather than the spam folder.
Email Campaign Support and Flexibility
The ESP should provide features and services that support successful email marketing campaigns, such as A/B testing, personalization, and automation.
Testing Features
Availability of testing features is critical for optimizing email campaigns over time. Look for A/B testing capabilities for subject lines, content, and other elements of emails.
Automation Features
The ESP should offer automation features to reduce manual workload, such as autoresponders and scheduled email series.
Analytics and Reporting
The platform should provide robust analytics and reporting tools to gather insights for future planning and optimization of email marketing strategies.
Integration with Other Channels
Consider ESPs that support integration with websites, apps, and other communication channels like SMS, push notifications, and social media.
Costing
Evaluate the pricing plans and cost structure of the ESP to ensure they align with your budget and anticipated email marketing needs
Customer Support
Look for an Email Service Provider that offers world-class customer support, including phone support, social media support, a vibrant community forum, and a dedicated email address for customer assistance
By considering these key features, you can make an informed decision when choosing an email service provider that best suits your business requirements.
9 best email service providers and account providers
Choosing the right email service provider for your business can feel daunting with so many options out there. Whether you opt for a longstanding industry leader with decades of experience or a fresh face entering the market, making the correct call is absolutely crucial. Luckily, we have some fantastic free options at our disposal that meet varying business needs.
1. Gmail
Gmail is a really popular email service that many people use. It’s easy to use and has lots of helpful tools to keep your emails organized. It also stops spam emails from clogging up your inbox, so you can focus on important stuff. Plus, it works well with other Google services like Google Drive and Calendar.
Who should use it:
- People and businesses who want an easy-to-use email service with lots of features.
- Those who need to work together on documents and schedules with others.
Features:
- You get 15 GB of storage for personal use and 30 GB for business.
- It’s good at stopping spam emails.
- The layout is modern and simple to understand.
- It connects smoothly with other Google services like Docs and Calendar.
- It’s safe and warns you if something suspicious is going on.
- Having a Gmail address can be handy because many websites let you sign in with it.
- It’s free for personal use.
- For businesses, there are two different plans:
$16.56/user/month
Customization options may be limited, restricting businesses with specific needs that fall outside the predefined features.
$8.83/user/month
Businesses with higher security and collaboration requirements may find the standard plan to be less comprehensive.
2. Outlook
Outlook used to be called Hotmail, and it’s connected to Microsoft services like OneDrive, Office Online, and Skype. This means you can easily share files, edit documents, make video calls, and use shared calendars. It’s a lot like Gmail in how it works.
Who should use it:
If you already use Microsoft apps, Outlook is a good choice because everything works together seamlessly.
Features:
- You get 15 GB of storage for personal emails, and if you subscribe to Microsoft 365, you get 50 GB.
- Your emails are encrypted for extra security.
- You can use Office apps for free.
- There’s a built-in calendar to keep track of your meetings.
- You can manage tasks with Microsoft To-Do.
- You can use Skype right from your inbox.
Pricing:
- It’s free for personal use.
- There are three Microsoft 365 plans for businesses.
$20.76/user/month
Some users may find that the extensive features offered in the Business Premium plan exceed their requirements, making it a less cost-effective option.
$11.76/user/month
Certain advanced features available in the Premium plan may not be included in the Standard plan.
$5.69/user/month
Users opting for the Business Basic plan may experience limitations on advanced features available in higher-tier plans.
3. Yahoo Mail
Yahoo Mail is one of the oldest email services and it’s known for offering a huge amount of storage space – 1 TB – for both personal and business use, including attachments. While it has had some security issues in the past, it still provides strong protection with data encryption for your emails.
Who should use it:
It’s great for people and businesses who need a lot of space for their emails, especially if they send or receive large files. If you like to customize your email experience, keep your inbox organized automatically, and integrate your calendar, Yahoo Mail is a good choice for you.
Features:
- 1 TB storage for personal and business emails, including attachments.
- Strong security with encryption for your emails.
- Extra security features, despite past security breaches.
- Options to personalize your experience.
- Tools to help keep your inbox organized.
- Integration with your calendar for easy scheduling.
Pricing:
- It’s free for personal accounts.
- There are monthly paid plans available as well.
$5/month
Users opting for the paid plan should be aware that additional premium features may have usage restrictions.
4. Titan
Titan is a top-rated email platform created to cultivate valuable customer connections for small businesses and professionals.
Who should use it:
Perfect for small businesses and professionals aiming to build and enhance customer relationships through effective email interactions.
Features:
Pre-made email templates for easily reusing frequently sent emails.
Schedule send feature for sending emails at the best times.
Read Receipts to let users know when their sent emails are read.
Follow-up Reminders to prompt proactive engagement when there’s no response.
Pricing:
$2.45/user/month
Email Storage Limit: Up to 10 GB per user.
Monthly Email Sending Limit: 5,000 emails per user.
Access to Advanced Templates: Limited to 20 templates.
$2/user/month
Email Storage Limit: Up to 5 GB per user.
Monthly Email Sending Limit: 2,500 emails per user.
Access to Advanced Templates: Limited to 10 templates.
5. Neo
Neo is a professional email service that gives users personalized email addresses with a unique “.co” site extension. It also lets you create a simple website on the same web address as your email, making it easy to establish an online presence.
Who should use it:
It’s perfect for individuals and businesses who want professional email addresses that look like they have their own domain, even if they don’t actually own one.
Features:
- Professional email accounts with “.co” site extension.
- Read the Receipts feature to know when emails are seen.
- Priority Inbox with tabs to organize important emails.
- Reminder to follow up on emails without being intrusive.
- Ability to schedule emails to be sent later.
Pricing:
Starting at $4.99/user/month
Lack of website features and customization constraints may occur
Starting at $2.49/user/month
Lack of advanced features and user scalability
6. Zoho Mail
Zoho Mail, part of the comprehensive Zoho software suite, easily connects with other Zoho tools, making it simple to manage all your emails in one place.
Who should use it:
Great for companies that use Zoho CRM and want a single solution for efficient email communication and integration.
Features:
Storage options from 5 GB (Free Forever Plan) to 50 GB for Mail Lite, Mail Premium, and Workspace plans.
Dependable uptime of 99.9% and strong security measures.
Custom business email addresses, smooth migration from other providers, and integration with Zoho CRM.
Special feature: Social integration with Streams for a lively mailbox experience.
Pricing:
Free plan: free for 5 users.
Paid Plans:
$1.99/user/month billed annually
Billed for a minimum of 5 users, with Limited Streams Integration.
$2.39/user/month billed annually
Priority Customer Support whichi is Limited to email support during business hours.
$0.79/user/month billed annually
Certain third-party integrations may be limited in the lower-tier plans.
7. HostGator
HostGator is a budget-friendly web hosting provider that focuses on WordPress, and it also offers extra benefits for business email addresses.
Who should use it:
Great for people and businesses who want affordable WordPress hosting and need business email features.
Features:
You get 5 GB of free storage.
There’s built-in virus protection to keep your inbox secure.
You can access your email accounts from any device.
Strong spam filters help keep fraudulent emails out.
Integration with calendars and contacts makes managing emails and meetings easier.
Pricing:
HostGator doesn’t have free plans. It costs $0.35 per month per user when you buy it for 12 months.
8. Hostinger
Hostinger, founded in 2004, provides domain and hosting services along with secure email accounts, regardless of whether you use their domain and hosting services.
Who should use it:
Great for anyone who wants easy-to-use email services, especially if they’re already using or considering using Hostinger for domain and hosting.
Features:
Business Email: 10 GB storage
Enterprise Email: 30 GB storage, two spam filters
Google Workspace Email: 30 GB storage, antivirus checks
Access your email quickly, securely, and without spam through webmail.
You can access webmail on various devices.
Pricing:
$29.99/mailbox
Limited to 30 GB storage, no option to purchase additional space.
$11.99/mailbox
Limited to 10 GB storage, with no option for expansion.
$8.39/mailbox
Limited to 5 GB storage, suitable for basic email needs.
9. ProtonMail
Proton Mail is famous for its strong focus on privacy, operating under strict Swiss laws that ensure secure email communication.
Who should use it:
Perfect for people who are very concerned about their privacy, especially those who prioritize end-to-end encryption and protection from Swiss servers.
Features:
Storage options range from 500 MB to Flexible, depending on the plan.
Basic Plus accounts have daily message limits, while the Visionary plan offers unlimited messaging.
End-to-end encryption guarantees that emails are secure and inaccessible to anyone else.
Encrypted calendar and drive for safely managing events and documents.
Modern design to streamline your work.
Pricing:
Free for a basic account.
Paid plans:
$9.99/month
Limited messaging/mails.
Conclusion:
Email is changing rapidly, with providers constantly introducing new services. As highlighted above, some providers offer integrated tools to enhance productivity. We hope this guide has assisted you in selecting the best email provider to suit your requirements.
FAQs
An email service provider (ESP) is a company that offers email hosting services, enabling users to create and oversee email accounts. These providers furnish the necessary infrastructure for sending, receiving, and storing emails.
Determining the best email providers often relies on personal requirements. Common options include Gmail, Outlook, Yahoo, Zoho, and ProtonMail. Their popularity stems from factors such as features, security measures, and user interface design.
Among the top free email service providers are Gmail, Outlook, and Yahoo Mail. These services offer key features at no cost, making them accessible to users without requiring a subscription fee.
Look for end-to-end encryption, two-factor authentication, spam filters, and robust privacy policies. A reputable provider should prioritize security to safeguard your personal and sensitive information.
Consider factors such as your usage patterns, desired features (e.g., collaboration tools, security measures), user interface preferences, and whether you need a free or premium service. These aspects will help you find an email provider that aligns with your requirements.
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